The surveys open for students to take them towards the end of each course's respective term and the length of time when the surveys are open is based upon the length of the course and when it is offered. Specifically, for fall and spring semesters, the majority of courses' evaluation periods are based upon the date of Study Day (the day before the first day of undergraduate final exams). The surveys must close by 11:59 PM the day before that date and they are open for at least two weeks prior to that, based upon decision-making of the Faculty Evaluation Committee. This decision was made to ensure that students could focus on their final exams and projects without also trying to complete course evaluations, especially since some undergraduate students take graduate-level courses. For specific semester's dates, please visit the particular Academic Calendar(s) of interest, published by the Records Office.
Students are sent customized email reminders to complete their surveys through the SmartEvals system. A personalized email is also sent to faculty advising them that course surveys are open. During the evaluation period, students are reminded via email at regular intervals, which specific course surveys they still need to complete - until they complete all the course evaluations. Faculty will also receive email reminders for those courses with less than 100% survey completion.