The University's Fiscal Year begins on June 1st and ends on May 31st of each year.
Please make sure to review your budgets frequently to catch any posted items that are incorrect or need to be adjusted. You will need to have these items identified and corrected prior to May 31st.
Purchase of Goods or Services
Purchases of goods or services will be charged to the fiscal year in which they were received or rendered. No purchases received or rendered after May 31st can be charged to the previous fiscal year. These date requirements are University policy and cannot be altered.
Please be advised that check requests, travel reimbursements, payment for services to independent contractors, and vendor invoices pertaining to the prior fiscal year will be accepted for processing at the Disbursements Office (located at 5000 York Road) until 3:00 p.m. on the first Thursday after May 31st.
For those of you with Procurement Cards, be advised that your May purchases will be charged to your default budget number unless you have updated the PNC Pcard website on or before the first Thursday after May 31st at 3:00 p.m. All May purchases that meet the date criteria above will be charged to the prior fiscal year. To ensure that the purchases made with the Procurement card post to the May statement, the purchases should be made no later than May 20th.
This deadline is for Disbursements processing only, and does not pertain to Payroll, Student Administrative Services (advances and reimbursements) or any other departmental deadlines.